What the School Management System offers and how to get started
The School Management System helps schools manage fees, students, staff, academics, transport, hostels, library, events, and discipline in one place. Parents can pay fees (including via bank or mobile money using a control number from their portal) and follow their children's progress on the web or on the mobile app.
The School Management System keeps your data for the long term. There is no automatic deletion of old records.
Each person has the right level of access:
The school owner has a dedicated login and personal dashboard to manage all activities in their school. Owners sign in separately from staff and parents, with no role selection.
Staff and parents use the general login and choose their role; the owner uses the dedicated owner login and gets full school-wide access.
Schools can record and track:
Financial and operational reports for the school, including payment status, fee collection, and exports where needed.
Automatic reminders and alerts (e.g. payment due dates, important updates) so parents and staff stay informed.
Manage staff records, roles, and departments in one place so the school has a clear view of who does what.
Register students, link them to parents, manage enrollments by class/stream, and support bulk import where needed.
Fee structures, payment recording, bank account setup for control-number payments, expense tracking, and financial reports for the accountant and management.
Parents pay school fees at the bank or via mobile money using a control number they get from their account (web or mobile app). The system issues a unique control number per payment; the parent goes to the bank or mobile money agent, quotes that number, and pays. The amount is credited to the school's registered bank account and linked to the correct student.
The school registers its bank account(s) in the system. Fees paid by parents using control numbers are tracked against enrollments; the accountant can verify and reconcile payments.
Keep school rules and disciplinary cases in one place. When a case is closed, the school can share it with the parent so they see it on the web or in the app.
Classes, timetable, exams, and results. Teachers can record results; the academic team can combine and publish them. Parents see their child's subjects and assigned teachers.
Manage the school library: books, copies, and lending so you can track who has borrowed what.
Publish school events; parents and staff see them on the web and in the app.
Send messages and announcements to parents or groups when you need to.
Track school inventory and stock in one place.
Manage hostels, rooms, and student assignments, and track hostel-related fees if needed.
Manage routes, vehicles, and transport officers, and assign students to routes so transport fees can be tracked.
Full access to the school's data: settings, users, courses, fees, and reports. Can assign roles and manage how the school uses the system.
Oversight of academics and operations: students, staff, payments, transport, events, library, hostels, and related reports.
Works with assigned classes and students: record results, view fee status, generate class reports, and use academic tools (e.g. teaching plans, class journal).
Manages fees and money: fee structures, recording payments, bank accounts for control numbers, verifying payments, and producing financial reports.
Maintains school rules and disciplinary cases, and can share a case with the parent so they see it in the parent area and app.
Uses the parent area (web or mobile app) to view their children's fee balance and payment history, request a control number and pay at the bank or mobile money, and see academic reports, attendance, events, and behavior when the school shares them.
Parents can use the School Management System on the web or on their phone. The mobile app (Android and iOS) gives them the same access: children, fees, control numbers, and progress.
Fill in the school registration form with your details, leadership, bank account for fee collection, and (optionally) your registration document. We review each application and get back to you.
We create your school in the School Management System, configure fee structures and roles as needed, and help you add or import students and staff so you're ready to go live.
You create accounts for staff (teachers, accountant, etc.) and link parents to their children. Parents can then use the web or app to pay and follow progress.
We support you with training and launch so your school and parents can use the School Management System day to day. If you have questions later, our support team is there to help.